Top tips to be a grant writer

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We have done many grants in the last decade but now only focus on the R&D tax Incentive

But happy to give you some tips.


What is a grant writer?

A grant writer is a professional writer who helps secure funding from the government and other philanthropic sources.


See what others have said

What do some of the google reviews say about Bulletpoint:

  1. “I used Bulletpoint to help me with a research grant application. Their service was excellent, prompt and their knowledge was exceptional. They were able to turn around my application with excellent results, and I can’t thank them enough for their help.” – A.W. (May 2020)

  2. “Bulletpoint’s knowledge of the grants landscape is unrivalled, and their expertise was invaluable in helping us secure funding for our project. I would highly recommend their services to anyone looking to secure funding for their business or organization.” – S.R. (November 2020)

  3. “As a first-time grant applicant, I was overwhelmed by the process and didn’t know where to start. The team at Bulletpoint provided me with the guidance and knowledge I needed to put together a successful application. They were incredibly supportive and responsive throughout the process.” – J.T. (January 2021)

  4. “I have worked with several grant writing consultants in the past, but none have come close to the level of knowledge and expertise provided by Bulletpoint. They are the best in the business, and I wouldn’t hesitate to recommend them to anyone seeking funding for their project.” – S.M. (July 2020)

  5. “Bulletpoint’s team of experts helped us navigate the complex grant application process with ease. Their knowledge and attention to detail were impressive, and we were able to secure funding for our project as a result. I would highly recommend their services to anyone looking to secure grant funding.” – R.D. (December 2020)

What does a grant writer do?

Here are some of the key tasks that a grant writer might perform:

  1. Researching grant opportunities: Grant writers spend time researching grant opportunities that align with their clients’ needs and goals. This involves searching grant databases, reviewing guidelines, and networking with funders.

  2. Writing grant proposals: Grant writers develop strong and persuasive grant proposals in collaboration with their clients. This includes writing and editing proposals, providing guidance on program design and budgeting, and ensuring that all application requirements are met.

  3. Managing the grant application process: Grant writers submit grant applications and manage communications with funders. This involves tracking deadlines, responding to requests for additional information, and negotiating grant terms.

  4. Providing ongoing support: Grant writers may continue to support their clients even after the grant has been awarded. This includes helping clients comply with reporting requirements and manage grant funds effectively.

Why can’t you write the grant application yourself?

Writing a grant application can be challenging for companies for several reasons:

  1. Lack of expertise: Grant applications require a specific set of skills, including the ability to write persuasively, create a compelling case for support, and develop a detailed budget. Many companies do not have staff members who are trained in these areas and may struggle to create a competitive grant proposal.

  2. Time constraints: Grant applications often have tight deadlines, and companies may not have the resources to dedicate the necessary time and attention to the application process. This can make it difficult to complete the application and submit it on time.

  3. Understanding funder priorities: Funders often have specific priorities and goals that they are looking to support through their grant programs. Companies may struggle to align their proposed projects with these priorities, which can make it difficult to develop a strong grant proposal.

  4. Limited resources: Companies may not have the resources necessary to implement a proposed project even if they receive grant funding. This can make it difficult to develop a feasible and sustainable project that will be attractive to funders.

What do grant writers focus on?

A grant writer focuses on the merit criteria in a grant application because these criteria are the key factors that funders use to evaluate grant proposals and determine which projects will receive funding. Merit criteria are typically outlined in the grant guidelines and can vary depending on the funder and the specific grant program.

Some common examples of merit criteria that a grant writer may need to address in a grant proposal include:

  1. Need for the project: The grant writer must clearly articulate the need for the project and demonstrate how it addresses a specific problem or issue. This may involve providing data and statistics, describing community support for the project, or explaining how the project aligns with the funder’s priorities.

  2. Project goals and objectives: The grant writer must clearly define the goals and objectives of the project and explain how they will be achieved. This may involve providing a detailed project plan, outlining specific activities and timelines, and demonstrating how the project will be sustainable over the long term.

  3. Budget and resources: The grant writer must provide a detailed budget for the project and demonstrate that the requested funds will be used efficiently and effectively. This may involve providing detailed cost estimates for each component of the project, explaining how in-kind contributions will be used, and demonstrating that the organisation has the capacity to manage the project successfully.

  4. Evaluation and impact: The grant writer must explain how the project will be evaluated and demonstrate that it has the potential to achieve meaningful and measurable outcomes. This may involve providing a logic model, outlining specific performance measures, and demonstrating that the project aligns with the funder’s expectations for impact and outcomes.

What makes a good grant writer?

A good grant writer is someone who is able to effectively research potential funding sources, write compelling grant proposals, and navigate the grant application process.

Some key qualities of a good grant writer include:

  1. Strong writing skills: A good grant writer should have excellent writing skills, with the ability to clearly and concisely convey information and persuade readers to support a particular project or initiative.

  2. Research and analytical skills: A good grant writer should have strong research and analytical skills, with the ability to identify potential funding sources and evaluate their alignment with the goals of the project or initiative.

  3. Knowledge of the grant application process: A good grant writer should have a thorough understanding of the grant application process, including the requirements for different types of grants and the steps involved in submitting a grant proposal.

  4. Attention to detail: A good grant writer should be detail-oriented, with the ability to carefully review grant proposals to ensure that they are complete and accurate.

  5. Persistence and determination: A good grant writer should be persistent and determined, with the ability to continue pursuing funding opportunities even in the face of rejection or challenges.

Is this page easy to read?

We have a way of communicating don’t we!

Grant writers make something easy to read by using clear and concise language, breaking up large blocks of text into smaller sections, and using headings and subheadings to organise the content.

Here are some specific techniques that grant writers use to make their writing more accessible and reader-friendly:

  1. Use simple language: Grant writers avoid jargon, acronyms, and technical terms that may be unfamiliar to the reader. They use simple and straightforward language that is easy to understand, and they define any specialised terms that are necessary.

  2. Keep paragraphs short: Grant writers use short paragraphs (2-3 sentences) to break up large blocks of text and make the content more manageable. This allows the reader to scan the text more easily and find the information they need.

  3. Use headings and subheadings: Grant writers use headings and subheadings to organise the content and guide the reader through the proposal. This makes it easier for the reader to locate specific information and understand the overall structure of the proposal.

  4. Use bullet points and lists: Grant writers use bullet points and lists to highlight key points and make the content more digestible. This helps the reader to quickly grasp important information without being overwhelmed by a long paragraph.

  5. Include visuals: Grant writers may include visuals, such as charts, graphs, and images, to illustrate key points and make the content more engaging. This can help the reader to understand complex information more easily and make the proposal more memorable.

Why do you keep missing out on grants?

70-80% of applicants miss out on a government grant.
You might be eligible for many grants but a good grant writer will know if you are competitive.

One reason why companies may miss out on getting grants is the lack of alignment with funder priorities. Many grant programs have specific focus areas or priorities that they are looking to support, and companies that are not able to align their proposed projects with these priorities may not be competitive for funding.

This can be particularly challenging for companies that are seeking government grants, as the criteria for these grants is often set very broadly and may not provide clear guidance on what types of projects are most likely to be funded.

In addition to alignment with funder priorities, competition is another factor that can make it difficult for companies to secure grant funding. Grant programs are often highly competitive, with many companies submitting proposals for a limited amount of funding.

Companies that are able to develop compelling grant proposals that clearly demonstrate the potential impact of their projects and how they align with the funder’s priorities are more likely to be successful in securing grant funding.


How much time should you allow?

The amount of time required for each step of the grant writing process may vary depending on the complexity of the project and the grant guidelines. However, as a gudie general breakdown of the suggested time for each step of the process:

  1. Research: Allocate around 8 hours for researching the specific grant opportunity and the funding organisation. This may involve reviewing the grant guidelines and requirements, as well as the funding organisation’s website, to gain a clear understanding of their priorities and the types of projects that are likely to be funded.

  2. Develop a project plan: Allocate around 10 hours for developing a project plan that aligns with the funder’s requirements. This may involve working with partners, stakeholders, and other experts to develop a clear project scope, objectives, activities, and budget.

  3. Write the proposal: Allocate around 16 hours for writing the grant proposal itself. This typically involves addressing specific criteria or questions outlined in the grant guidelines and demonstrating how your project aligns with the funder’s priorities. It is important to write a clear, concise, and compelling proposal that effectively communicates your project’s goals, activities, and potential impact.

  4. Review and edit: Allocate around 4 hours for reviewing and editing the proposal to ensure that it is well-organised, easy to read, and free of errors. This may involve seeking feedback from colleagues, partners, or other experts in your field.

  5. Submit the application: Allocate around 2 hours for submitting the grant application according to the funder’s guidelines and requirements. This may involve completing an online application form, submitting documents and attachments, and adhering to specific submission deadlines.

So, yes it can take 40 hours!

Bulletpoint is Australia’s Highest Rated Grant Writer


Grant Writer


Grant writing success

Want to be a winner?

Winners of competitive government grant applications often share certain characteristics that make them stand out from the competition.

Here are a few traits that winning grant applicants tend to possess:

  1. Clear and concise proposal: Winners of competitive government grant applications typically submit a clear and concise proposal that outlines their goals and objectives in a way that is easy for reviewers to understand.

  2. Strong evidence base: Successful grant applications often rely on a strong evidence base to support their proposed work. This could include data, research studies, or other types of evidence that demonstrate the importance and feasibility of the proposed project.

  3. Alignment with funding priorities: Grant applicants who align their proposal with the funding priorities and goals of the granting agency are often more successful in securing funding. This means carefully reading and understanding the agency’s priorities and tailoring the proposal accordingly.

  4. Experienced team: A winning grant application often includes a team with a strong track record of success and relevant experience in the field. This could include experts in the area of study, experienced project managers, and other professionals with relevant expertise.

  5. Feasible timeline and budget: Winning grant applications typically include a feasible timeline and budget that reflect the resources needed to complete the proposed work. This means presenting a realistic plan for the work and outlining how the funds will be used to achieve the project goals.

  6. Clear plan for evaluation: Successful grant applications often include a clear plan for evaluating the impact of the proposed work. This could include a description of the data that will be collected, the metrics that will be used to assess success, and the methods that will be used to analyse the data.

  7. Strong community engagement: Winning grant applications often demonstrate a strong commitment to community engagement and involvement. This means outlining how the proposed work will engage and benefit the community and how community members will be involved in the project.


Bulletpoint is Australia’s Highest Rated Grant Writer


Grant Writer

How to win Government Grants?

Here are some quick tips.

  1. Make sure you are eligible – Don’t waste your time if you are not a perfect fit
  2. Answer the question – Get someone else to read your response 
  3. Keep it simple – Your answers should be as brief as possible but still get the point across. 
  4. Look like you don’t need it – Governments back a sure thing – look successful

Who would you give the money to?

A 10-year-old company or a start-up that needs the cash?

There are several reasons why the government might give a grant to an established company over a start-up. Here are a few:

  1. Track record: Established companies have a track record of success, which can make them a more attractive investment for the government. The government may view established companies as less risky investments, since they have a proven ability to generate revenue and create jobs.

  2. Economic impact: Established companies may have a greater economic impact than start-ups. This is because established companies often have larger operations, which can create more jobs and generate more revenue. The government may be more likely to fund established companies if they believe that the investment will have a significant positive impact on the local or national economy.

  3. Expertise: Established companies may have a greater level of expertise in their field than start-ups. This can make them better equipped to carry out complex projects or research initiatives that require specialized knowledge or resources.

  4. Infrastructure: Established companies may have existing infrastructure and resources that can be leveraged to carry out the proposed work. This can make them more efficient and cost-effective than start-ups, which may need to invest in new infrastructure and resources to carry out the work.

  5. Competition: In some cases, the government may view established companies as more competitive than start-ups. This could be because established companies have an existing customer base, a proven business model, or other advantages that make them more likely to succeed in the marketplace.

Bulletpoint is Australia’s Highest Rated Grant Writer

Grant Writer

How do grant writers get paid?

Grant writers may be paid in several ways, depending on the organisation they work for and the nature of the grant writing project.

Here are a few common payment methods:

  1. Hourly rate: Grant writers may be paid an hourly rate for their work, which is typically based on their level of experience and the complexity of the grant application. Hourly rates can range depending on the industry and the grant application’s requirements.

  2. Flat fee: Some grant writers may charge a flat fee for their services. This fee is typically based on the scope of the project and the estimated amount of time required to complete the work.

  3. Success Fee: In some cases, grant writers may be paid a commission based on the amount of funding secured through the grant application. This is more common for grant writers who work for consulting firms or who are independent contractors.

  4. Salary or contract: Some grant writers work as full-time employees or on a contract basis for an organization. In these cases, they may receive a salary or a flat fee for their work, rather than an hourly rate or commission.

It’s important to note that grant writing is a competitive field, and payment can vary widely depending on the grant writer’s level of experience and success in securing funding through grant applications.

Some grant writers may also offer their services pro bono, particularly if they are passionate about a particular cause or working with non-profit organisations.

How much does a grant writer cost?

The amount you should pay a grant writer for a grant over $250,000 can vary depending on several factors, including the complexity of the project, the scope of work involved, and the experience level of the grant writer.

Here are some considerations for each payment method you mentioned:

  1. Hourly rate: For a grant of this size, an experienced grant writer might charge an hourly rate between $100 to $200 per hour. However, rates can vary widely depending on the writer’s location, industry, and experience level. Some writers may charge less, while others may charge more.

  2. Fixed fee: A fixed fee for a grant of this size might range from $5,000 to $20,000, depending on the complexity of the proposal and the scope of work required. Keep in mind that a fixed fee typically covers only the grant writing process and does not include expenses such as research, travel, or editing.

  3. Success fee: A success fee of 5% to 20% is a common range for a grant of this size, but the actual percentage can vary depending on the grant writer’s experience, the competition for the grant, and the level of effort required. A higher success fee may be appropriate if the grant writer is taking on more risk or if the proposal requires a significant amount of work.

Bulletpoint is Australia’s Highest Rated Grant Writer

Grant Writer

Why don’t grant writers charge success fees only?

If they are good, then that should be the case, right?

Grant writers are professionals who specialise in crafting and submitting grant applications on behalf of organizations or individuals seeking funding for their projects. While their role is to assist in the preparation of a grant application, it is important to note that they are not ultimately responsible for the success or failure of the application.

Grant writers typically do not charge success fees because the success of a grant application depends on a variety of factors that are largely outside of their control. These factors include the applicant’s reputation, the quality of the proposed project, the alignment of the project with the grantor’s priorities and criteria, and the competitiveness of the funding environment.

There are also several risks and uncertainties associated with the grant application process, which can make it difficult for a grant writer to guarantee a successful outcome. For example, there may be changes in the grantor’s funding priorities, unexpected competition from other applicants, or changes in the applicant’s project plans or budget.

Furthermore, there is often an information asymmetry between the grant writer and the applicant during the early stages of the engagement. The grant writer may not have access to all of the information needed to prepare a successful grant application, such as the applicant’s track record, the internal dynamics of the applicant’s organisation, or the specifics of the proposed project. Without this information, the grant writer may not be able to accurately assess the feasibility of the project or the likelihood of success.

Overall, the grant writing process involves a significant amount of risk, uncertainty, and information asymmetry, which make it difficult for a grant writer to charge a success fee. Instead, grant writers typically charge a flat fee or an hourly rate for their services, regardless of the outcome of the grant application. This approach ensures that grant writers are compensated for their time and expertise, while also recognising the inherent uncertainties and risks associated with the grant application process.

Bulletpoint is Australia’s Highest Rated Grant Writer


Grant Writer


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